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What are Export Documents for India? By Sanjay Anand on Dec 29, 2008 6:57 Hello, My name is Sanjay, and I am launching export business of Indian Handicrafts. Can anybody provide me the list of required documents for export when exporting from India?	India TCP: 100
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Pakistan

TCP: 118

Re: What are Export Documents for India?

By Omar Ali on Jan 9, 2009 7:27

I think you should contact the indian commerce ministry.

Pakistan

TCP: 144

Re: What are Export Documents for India?

By Abdul Mannan on Jan 14, 2009 6:33

I think this will be of interest to all the members.

For different products or destination different documentation takes place. For exporting certain products it may require a quality control inspection certificate from the Export Inspection Agency, while food and pharmaceutical products may require a health or sanitary certificate.

However the Shipping Bill/ Bill of Export are the main document required by the Customs Authority for allowing shipment for all products exported from India. Usually the Shipping Bill is of four types. The documents required for the processing of the Shipping Bill are: (1) GR forms (in duplicate) for shipment to all the countries, (2) Four copies of the packing list mentioning the contents, quantity, gross and net weight of each package, (3) Four copies of invoices which contains all relevant particulars like number of packages, quantity, unit rate, total f.o.b./ c.i.f. value, correct & full description of goods, etc, (4) Contract, L/C, Purchase Order of the overseas buyer, (5) AR4 (both original and duplicate) and invoice and (6) Inspection/ Examination Certificate.

The major distinction of the Shipping Bill lies with regard to the products being subject to certain conditions including, (a) Export duty/ cess, (b) Free of duty/ cess, (c) Entitlement of duty drawback, (d) Entitlement of credit of duty under DEPB Scheme and (e) Re-export of imported goods

Meanwhile, the formats presented for the Shipping Bill are: (i) White Shipping Bill in triplicate for export of duty free of goods, (ii) Green Shipping Bill in quadruplicate for the export of goods which are under claim for duty drawback, (iii) Yellow Shipping Bill in triplicate for the export of dutiable goods, (iv) Blue Shipping Bill in 7 copies for exports under the DEPB scheme. However for the goods which are cleared by Land Customs, Bill of Export is required instead of Shipping Bill which can also be categorized into four types (white, green, yellow and pink).

India

TCP: 14

Documents Required for Import Export Trade

By rashmi on Mar 4, 2009 10:35

As we all know we are living in a global village and there is hardly anything that doesn’t shift between borders be it rations, home items, chemical goods and even automobile. Export Import trade is a regular practice for several manufacturing industries, and the basis for living for others. It is almost sure that you have employed various importing methods in your trade before, but there are few essential things to keep in mind when systematizing your documentation.

A common saying is that exporting and importing has nothing much to do with products and a lot to do with documentation! It sounds completely odd but it is true! The significance of correct paperwork can’t be underplayed in accurately organizing exporting and importing. If you can’t understand the documentation, we recommend that you appoint someone who can assist you in documentation related to export import business. Export import credentials are the keystone of global trade and make the process easy to understand.

There is normally little variation in the documentation essential for trade from nation to nation but they are sure to include the following:

· Letter of credit - this is applied for making payments for imported items, once the required papers are handed over. A letter of credit mainly says that the importers bank guarantees to pay provided the entire documents specified in it are in order.

· Purchase order - It appears like a trade requirement but it may be desirable for financing. The buyer may need to prove the order to his bank to organize a provisional loan or customs may desire to see the paperwork to make sure the whole thing is legitimate.

· Certificates of origin - Various countries have limitations on the introduction of commodities from certain other countries, and may apply duty to these commodities or ban them altogether. On the other hand, there may be tax benefits on items from specific supply sources. In such cases, an exporter will require to present a Certificate of Origin, which is certified by a designated regulatory authority.

· Bill of lading - arequired shipment document for sea consignments when commodities are sent by sea route, as proof that the commodities have been sent by the supplier.

· Airway bill - Same as bill of lading except that it is a document involved in Air shipment.

· Inspection or Quality credential - if the buyer requires an examination of goods prior to shipment, these are vital documents to making sure the deal is established in accordance to the buyer’s requirement.

· Packing List - The List of all of the cardboard boxes within the container and the contents within the boxes.

· Invoice - The most essential document. Make sure that a complete synopsis of merchandise is outlined and it is invoiced in the currency of sale.

· Others - These are other detailed requirements from country to country. For instance, Australia has strict quarantine limitations governing the trade of animal and food items. You would need to secure a permit, or subject your items to an inspection or both.

This might appear like a lengthy record, but is in no way exhaustive. That is why the most essential component of opening an import export business is to appoint somebody who is familiar with the nitty-gritty involved in the import export business documentation. It will end up saving you huge money and a lot of heartbreak in the future.

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